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How To Batch Task: Improve Focus, Save Time, and Create Space

Posted by Christen Barbercheck on

 

Do you often find yourself jumping from one task to the next? Are you busy all day long multitasking yet at the end of the day you feel like you didn’t get anything done? Batch tasking can help! 

Batch tasking, or batching, means using blocks of time to organize similar tasks together. By batching, you’re able to minimize distractions and focus on the project at hand. The less you have to switch gears, the more productive you can be. It also feels amazing to finish a task and check it off your list, giving you space to focus on what matters most in your life, rather than spending time writing out the same to-do list every day! 

Batching can apply to your work, school or home life. Interested in giving it a go? Here are some tips to get started.  

How To Batch Task: Three Steps to Get Started 

  1. What to batch: Consider what is important for you to do on a regular basis, whether it’s daily, weekly, or monthly. Which tasks can you batch? It may be invoice preparation, math homework, writing articles, or home organization tasks. 
     
  1. How often to batch: Consider how often you will batch these tasks (daily, weekly, monthly, etc). For each task you want to batch, write out the steps needed to complete them, and determine a realistic amount of time you need to do so. 
     
  1. When to batch: Consider the times of day, week, or month that work best for you for certain tasks, i.e. you may find you have more energy in the mornings for writing articles and the afternoons prefer to focus on more habitual tasks such as invoice management. Schedule your batch tasks on your calendar, and block out times for things such as checking emails or social media to one to three times per day, so you can focus on what matters the rest of the day. 

Once you have set up your batch tasks, it’s time to get started. Set your Time Timer and remember to only work on the tasks you’ve scheduled - no distractions! As you adapt to a new way of structuring your time, you will find that batching helps you to be more efficient at tasks and associated processes, saving time by getting and staying in the flow of the project you’re working on until completion, rather than switching between tasks and starting over again each time. 

By organizing your time this way, you can make your days more efficient, gain time for exciting endeavors, and enjoy a true sense of accomplishment with each completed batch of tasks. 

 

 

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